Politique de confidentialité

Policy Number: 1-04

Policy Type: Governance

Effective Date: September 1, 2017

Revised Date: February 8, 2025

PRIVACY POLICY

PURPOSE

This Privacy Policy explains how Quadball Canada ("we," "us," or "our") collects, uses, protects, and discloses personal information. It ensures compliance with applicable data protection laws and demonstrates our commitment to safeguarding your personal data.

SCOPE

This policy applies to all Directors, Staff Members, and Volunteers of Quadball Canada, as well as any individuals whose personal information we collect, including players, members, and event participants.

RESPONSIBLE PARTY

Director of Marketing and Communications

1. POLICY STATEMENT

At Quadball Canada, we are committed to protecting the personal information of our players, members, volunteers, staff, and event participants. This Privacy Policy outlines how we collect, use, store, and disclose personal information in compliance with applicable data protection laws. It reflects our commitment to transparency, accountability, and respect for your privacy.

This policy provides clear guidance on how personal data will be managed within our organization.

2. COLLECTION AND USE OF PERSONAL INFORMATION

2.1. Personal information may include names, contact information, demographic details, event participation records, and other data necessary for administrative, operational, or communication purposes..

3. LEGAL BASIS FOR PROCESSING

3.1. We process personal information based on:

3.1.1. Consent: When individuals opt in to specific communications or services.

3.1.2. Contractual Necessity: For event registrations or memberships.

3.1.3. Legitimate Interest: To manage organizational operations and improve programs.

3.1.4. Legal Obligation: To comply with applicable laws.

4. SHARING OF PERSONAL INFORMATION

4.1. Personal information is not traded, sold, or shared with third parties without explicit consent, except in the following cases

4.1.1. For operational needs: Data may be shared with trusted event partners or service providers who adhere to legal privacy standards.

4.1.2. To fulfill legal obligations: Data may be shared when required by law.

5. INDIVIDUAL RIGHTS

5.1. Individuals have the following rights to their personal information

5.1.1. Access: Request a copy of the data held by Quadball Canada.

5.1.2. Correction: Request correction to inaccurate or incomplete data.

5.1.3. Deletion: Request the deletion of data, subject to legal or operational requirements.

5.1.4. Objection: Object to the processing of personal information for specific purposes.

5.1.5. Withdraw Consent: Withdraw consent for processing activities based on consent at any time.

5.2. To exercise these rights, please contact info@quadballcanada.ca.

6. COOKIES AND ONLINE DATA

6.1. The Quadball Canada website uses cookies and similar technologies to enhance the online experience. These may include:

6.1.1. Functional cookies: Ensure the website operates as intended.

6.1.2. Analytical cookies: Provide insights into user behaviour to improve the services.

6.1.3. Third-Party Cookies: Used only when required for specific tools or integrations.

6.2. Cookies can be managed through browser settings.